How to Apply
Finding programs, submitting applications, common deadlines, and what happens after you apply.
Unlike undergraduate applications, there is no Common App for PhD programs. You apply directly to each program through the university's website.
Finding Programs#
Go to Google and search for PhD programs in your field. For example, search "PhD Computer Science Stanford" or "PhD Education Harvard." This will take you to the program's official website.
On the program website, look for sections called "Admissions," "How to Apply," or "Prospective Students." Read the requirements carefully. Each program has different requirements and deadlines.
Also look at the faculty in the program. Read about their research. Identify professors whose work aligns with your interests. This is important because PhD students work closely with faculty advisors. You want to apply to programs where there are faculty members you could work with.
Submitting Your Application#
Most programs use an online application portal. You will create an account, fill out your personal information, upload your documents (transcripts, statement of purpose, CV, writing sample), and enter your recommenders' email addresses so they can submit their letters directly.
Start early. Gathering transcripts, requesting recommendation letters, and writing your statement of purpose all take time. Do not wait until the last minute.
Common Deadlines#
PhD applications are due between November and January for admission the following Fall. Here are typical deadline ranges:
November 15 to December 1 is common for competitive programs, especially at top universities.
December 1 to December 15 is the most common deadline range. Many programs have deadlines during the first two weeks of December.
January 1 to January 15 is the deadline for some programs, especially in certain fields or at less competitive schools.
Always check each program's specific deadline. Missing a deadline usually means your application will not be reviewed.
Apply for Fall Admission#
Apply for Fall admission (starting in August or September). This is when programs admit the most students and have the most funding available. Some programs technically offer Spring admission, but spots and funding are very limited. Focus on Fall.
After You Submit#
After submitting, programs may invite you for interviews. Interviews are common in many fields. They may be conducted by phone, video call, or during an on-campus visit. Interviews help the program assess your fit and give you a chance to learn more about the program.
Decisions are typically released between February and April. If you are accepted, you will receive information about your funding package. You usually have until April 15 to accept or decline offers. This deadline is standardized across most programs, giving you time to compare offers.
Related Videos#
Chapter Quiz
Answer all questions correctly to unlock the next chapter.
1. When is the most common deadline range for PhD applications?
2. When should you apply for PhD admission?
3. By what date do you usually have to accept or decline a PhD offer?